Job Posting: Coordinator of the Adult and Child Psychotherapy Programs

Job Description

POSITION TITLE: Coordinator of the Adult and Child Psychotherapy Programs
REPORTS TO: Executive Director
POSITION STATUS: Full-Time Employed (35 hours per week)
COMPENSATION: $43,000-$47,500 plus health, dental, and vision insurance.
LOCATION: Los Angeles, CA

Under the supervision of the Executive Director (ED) and in collaboration with the President and the Psychotherapy Programs Directors, works to organize, coordinate, and oversee all phases of the Adult and Child & Adolescent Psychotherapy education programs at the New Center for Psychoanalysis (NCP).

The cultural and social diversity of our faculty, staff, and students is vitally important to the excellence of our educational and clinical programs. Thus, we are especially eager to recruit someone who supports our institutional commitment to ensuring NCP is inclusive, equitable, and diverse. Educational program administration experience (3-5 years); Bachelor’s degree or higher in Education Administration or a related field; Experience working in a higher education setting preferred.

Proficient in Microsoft Office Suite, database management, Survey Monkey, Zoom, Publisher, Constant Contact and/or similar applications. Experience managing website content desirable. Highly organized and detail-oriented. Strong written and verbal communication skills. Ability to work independently with limited direction. Must be well organized, team-oriented, possess strong interpersonal and customer service skills. Ability to deal effectively with diverse populations across multiple groups, including faculty, students, administrators, and staff, as well as various outside organizations and agencies. Must be available to work during class times (Tuesday mornings at 8am-12:30pm, Wednesday evenings 5pm-10pm).

1. Work with NCP’s Recruitment Committee in the organization and coordination of student recruitment. Oversee the student application process, including scholarship application process, and admissions for the Adult and the Child Psychotherapy education programs.
2. Work with the team to develop promotional materials, distribute to interested populations using broad range of approaches including email and print distribution, social media, etc. Interface and follow up with prospective psychotherapy program students.
3. Respond to inquiries from students and ensure students are provided with current and accurate information related to their educational programs.
4. Work with program directors and planning committees with course scheduling and curriculum planning.
5. Work with program directors to confirm faculty teaching assignments, gather syllabi from faculty that comply with requirements, and distribute readings to students in a timely manner.
6. Maintain a centralized student information system to track student data, such as demographics, contact information, academic information, state licensure and malpractice insurance coverage.
7. Maintain individual student educational records, to include Admissions information, enrollment agreements, transcripts, official communications, reports and reviews.
8. Schedule Zoom meetings as needed for classes and committee meetings.
9. Track and maintain class attendance records for each program including those courses designated as continuing education courses.
10. Meet on a regular basis with the Executive Director and staff regarding important and challenging items that impact the success of the program such as online registration and tuition billing and payments.
11. Help coordinate various events such as open houses, new student orientation, and graduation.
12. Perform needs assessment and make recommendations for educational policies and procedures.
13. Develop and implement tools to help streamline administrative and educational processes.
14. Participate and provide professional support to various educational committees in the Psychotherapy Division.
15. Prepare educational reports as needed for the Executive Director and the program directors.
16. Reviews and makes recommendations for updates to student, faculty and program policies and procedure manuals.
17. Make reports to the Board of Directions on a quarterly basis.

The New Center for Psychoanalysis does not discriminate based on age, race, color, gender/gender identification, marital status, religion, sexual orientation, national and ethnic origin, medical condition, or disabilities of those who are otherwise qualified. This nondiscrimination policy covers actions in the administration of policies, procedures and practices including employment policies, admissions policies, educational policies, and financial aid programs. The New Center for Psychoanalysis is an Affirmative Action/Equal Opportunity Employer.

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